Reports
Attendance Reports
Track event attendance with detailed reports on check-ins, session participation, and no-shows.
Attendance Overview
Key Metrics
| Metric | Description |
|---|---|
| Total Registered | Confirmed registrations |
| Checked In | Participants who arrived |
| Check-In Rate | Percentage attended |
| No-Shows | Registered but didn't attend |
Report Types
Event Attendance
Overall event check-in data:
- Total check-ins
- Check-in timeline
- Peak arrival times
- Attendance by ticket type
Session Attendance
Per-session tracking:
- Attendance by session
- Capacity utilization
- Popular sessions
- Session comparison
Activity Attendance
Per-activity participation:
- Activity completion
- Participation rates
- Activity comparison
Generating Reports
Create Attendance Report
- Go to Reports
- Select Attendance
- Choose parameters:
- Date range
- Session/activity filter
- Ticket type filter
- Generate report
Report View
| Column | Description |
|---|---|
| Participant | Name |
| Contact email | |
| Ticket | Ticket type |
| Check-In Time | When checked in |
| Sessions | Sessions attended |
| Activities | Activities completed |
| Attendance % | Overall percentage |
Attendance Analysis
Check-In Timeline
Visual chart showing:
- Arrivals over time
- Peak check-in periods
- Late arrivals
Session Heatmap
Shows:
- Popular time slots
- Session capacity usage
- Track attendance patterns
No-Show Analysis
No-Show Report
| Metric | Description |
|---|---|
| No-Show Count | Total no-shows |
| No-Show Rate | Percentage of registered |
| By Ticket Type | Which tickets have higher no-shows |
| By Registration Date | Early vs late registrants |
Reducing No-Shows
Insights for improvement:
- Reminder effectiveness
- Free vs paid comparison
- Day-of-week patterns
Exporting Attendance
Export Options
| Format | Contents |
|---|---|
| CSV | Raw attendance data |
| Excel | Formatted spreadsheet |
| Printable summary |
Export Fields
- Participant details
- Check-in timestamps
- Session/activity attendance
- Attendance percentage
Real-Time Reporting
During Event
Live dashboard showing:
- Current check-in count
- Arrivals in last hour
- Session occupancy
- Pending check-ins
Post-Event
Final statistics:
- Total attendance
- Session breakdown
- Activity completion
- Comparison to capacity
Best Practices
Tracking
- Ensure all check-ins recorded
- Use QR scanning for accuracy
- Monitor during event
- Reconcile at end
Analysis
- Compare to registration
- Identify patterns
- Plan for no-shows
- Improve future events
Next Steps
- View revenue reports
- Export all data
- Generate certificates based on attendance