Quick Start Guide

Create your first event in under 10 minutes. This guide walks you through the essential steps to get your event up and running.

Step 1: Access the Event Dashboard

1. Log in to GatherHub at my.gatherhub.app
2. From the main dashboard, click Events in the sidebar
3. Click the New Event button

Step 2: Enter Basic Information

The event creation wizard starts with basic details:

Step 3: Set the Location

Choose the Location Type:

• Physical - In-person event at a venue
• Virtual - Online event with a platform and meeting link
• Hybrid - Both physical and virtual attendance options

For physical events, you can:

• Select from Library - pick a venue from your organization's venue library
• Enter Custom Venue - type a venue name, city and country

You can also pick an Event Category and tags. Click Skip if you want to set the location later.

Step 4: Review and Create

1. Review all your event details
2. Click Create Event
3. Your event is created as a draft and you land on Event Home, which has a checklist of what's left to set up

Step 5: Configure Tickets

Tickets are not part of the wizard. Add at least one ticket type after the event is created:

1. In the event menu, go to Ticket Types
2. Click Add Ticket Type
3. Enter the ticket details:
   • Ticket Name - e.g., "General Admission", "VIP", "Student"
   • Price (RM) - Set to 0 for free tickets
   • Capacity - Maximum tickets available (leave blank for unlimited)
4. Click Create Ticket Type

Example ticket setup for a free workshop:

Step 6: Publish Your Event

To make your event visible to participants:

1. On Event Home, open the Publish step. It shows a preview of your public event page
2. Click Publish Event
3. Copy the event URL to share with potential attendees

What's Next?

Your basic event is ready. Here are some features to explore:

Customize Registration

• Add custom fields to collect additional participant information
• Configure registration forms with required fields

Add Structure

• Create sessions and activities for multi-track events
• Set capacity limits per session

Set Up Payments

• Connect payment methods to accept paid registrations
• Create discount codes for promotions

Prepare for Event Day

• Learn about the check-in system
• Have your crew install the GatherHub app and try scanning before the day
• Set up certificate templates for post-event delivery

Invite Your Team

• Add crew members to help manage the event
• Assign roles and permissions

Quick Reference