Vote (People's Choice)

Run a People's Choice award at a showcase, expo, hackathon or bazaar. Each booth gets its own QR. Visitors scan it with their phone camera and tap Vote for this booth. No app to install.

How It Works

Step	Who	What happens
1	Organiser	Turns on Vote and adds the exhibitors
2	Organiser	Prints the booth QR posters, or sends each booth its own (Booth QR Posters & Signage)
3	Visitor	Scans a booth QR and votes, one vote per booth
4	Organiser and crew	Watch the results live and show them on the big screen (Vote Results & Presenting)

Where to find it

Open your event, then Run → Vote. Exhibitors are under Grow → Exhibitors. In Simple sidebar mode both are under More tools. Click Show all tools (advanced) at the bottom of the sidebar to list them in their groups.

Step 1: Turn On Vote

Open your event and go to Run → Vote
Click the Settings tab
Switch on the toggle in the Vote settings card
Set the Award title. The default is People's Choice
Optionally set Voting opens and Voting closes. Leave them blank to open now and never close
Click Save settings

Vote page, Settings tab, with the voting switch on, the award title People's Choice, the voting window and the Who can vote switches — Run → Vote → Settings.

The badge next to the Vote heading shows the status: Off, Scheduled, Open or Closed.

Vote settings

Setting	What it does	Default
Checked-in visitors only	Only people checked in at the event can vote. Off lets every registered participant vote	On
Block votes for own booth	Exhibitor team members can't vote for their own booth	On
Limit votes per visitor	Caps how many booths one visitor can vote for (1–100). Off: one vote per booth, as many booths as they like	Off
Let visitors change their votes	Visitors can remove a vote while voting is open	On
Show live results to visitors	Publishes the public leaderboard. Off keeps the ranking hidden until you reveal it, so early leaders don't snowball	Off

Checked-in visitors only is on by default

Visitors who registered but were never scanned in see Check in first when they try to vote. Check people in at the entrance, or switch this setting off if your event has no check-in.

Step 2: Add Exhibitors

Go to Grow → Exhibitors. The page shows totals, category filter chips and the list of exhibitors.

Exhibitors page with stats, category chips, the quick add row and a list of 12 exhibitors — Grow → Exhibitors.

There are three ways to add exhibitors:

Way	How
Quick add	Type the name and Booth no. (for example A-01), then press Enter. Add contact details later from the row menu
Full form	Click Full form for every field: name, booth number, category, description, website, logo, contact name, email and phone
Bulk import	Click Bulk import, paste one exhibitor per line, click Preview, then import. Or Upload CSV

Bulk import format

Paste one line per exhibitor, straight from Excel or Google Sheets:

A-01, EcoBin Smart Recycling, [email protected], #Project
B-02, Durian Delight, , #Food & Beverage

Only the name is required. The category goes last and starts with #. A category that doesn't exist yet is created for you. Names already in the event are skipped.

Bulk import exhibitors modal with a text box for pasting one exhibitor per line — Bulk import: paste, preview, import.

A CSV file uses the headers name, booth_number, contact_name, contact_email, description, category.

The booth PIC

The PIC (person in charge) of a booth is its contact name, email and phone, plus any exhibitor staff you invited. GatherHub sends the booth QR poster to the PIC. A booth with no phone and no email can't be sent its QR. The Vote Overview tab counts these as Booths without a PIC contact.

Bulk actions

Tick exhibitors to Activate, Deactivate, Send invites, Set category…, Clear category or Delete them. Inactive exhibitors are hidden from the booth directory and don't take votes.

Step 3: Check the Overview

The Overview tab shows booths, votes cast, voters and booths without a PIC contact. Once votes come in it also shows the top 5.

Vote Overview tab with booth, vote and voter counts and the top 5 — Run → Vote → Overview.

What Visitors See

1. Scan the booth QR

The visitor points their phone camera at the booth poster. The booth page opens, with no login needed. They tap Vote for this booth.

Booth vote page for Batik Generator AI, booth B-01, with the Vote for this booth button — One tap to vote.

2. Say who is voting (first booth only)

A visitor who isn't signed in sees Who's voting? They can Log in, or type the Email you registered with and tap Continue.

Who's voting sheet with a Log in button and an email field for people without an account — Guests vote with the email they registered with.

If the email isn't registered for the event and Quick registration is on, the visitor can register on the spot with their name and phone, then vote. The phone remembers the visitor for 30 days, so the next booth is one tap.

3. Vote counted

Vote counted screen saying Batik Generator AI has your vote for People's Choice — Then on to the next booth.

Messages visitors may see

Message	Why
Check in first	Checked-in visitors only is on and the visitor hasn't been scanned in
You already voted for {booth}	One vote per booth. Remove my vote shows when changes are allowed
All votes used	Limit votes per visitor is on and they used them all
Voting hasn't opened yet / Voting has closed	Outside the voting window
This is your own booth	Block votes for own booth is on
QR not recognised	The booth QR was reset. Reprint the poster

Check in first message: voting opens once you're checked in — What a registered visitor sees before being checked in.

Signed-in visitors also get My votes, a list of their votes with a Scan booth QR button, and a Booth voting card on the event home in the attendee app.

Guest voting and email

Anyone who knows a registered attendee's email could vote as them. Checked-in visitors only is the strongest safeguard. Repeated attempts on one email are limited to 5 per hour.