Event-Day Guides
Event-Day Guides
Organisers and crew need a GatherHub account. Attendees register early from the event page, or scan the QR at the entrance on the day. Everyone ends at the same place: the crew scan their ticket QR.
Organiser
Create the event, open registration, add your crew and print the Event QR.
Crew
Accept the invitation, sign up and get the crew app ready for the day.
Pre-registered attendee
Register or buy a ticket before the event and bring your ticket QR.
Walk-in
Scan the poster at the entrance, register in under a minute, show your QR.
Who does what
| Who | Needs an account? | What they do |
|---|---|---|
| Organiser | Yes | Creates the event, opens registration, adds crew, prints the Event QR |
| Crew | Yes, created before the organiser adds them | Scans tickets at the entrance with the crew app |
| Pre-registered attendee | Only for paid tickets | Registers or pays before the day, brings the ticket QR |
| Walk-in | No, on a free ticket with quick registration | Scans the poster, fills a short form, shows the QR |
Two ways in, one gate
Crew don't need to know how someone registered. Every attendee arrives with a ticket QR, and the crew scan it the same way.
| Path | Steps | Ends with |
|---|---|---|
| Pre-registered | Event page → register or pay → ticket QR by email | Crew scan at the gate |
| Walk-in | Scan the poster → quick form → ticket QR on the phone | Crew scan at the gate |
What each scan result means, and what to do about it, is in At the gate.
Before the day
Add your crew a few days ahead, so they have time to sign up and accept. Ask them to open the crew app once on Wi-Fi before the event.